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Research Administration Coordinator in Oakville at Halton Healthcare

Date Posted: 8/6/2018

Job Snapshot

Job Description

Halton Healthcare Posting: #2018-827308

Non Union

Position:  Research Administration Coordinator

Status:  Temporary – Part Time

Site:  Oakville Trafalgar Memorial Hospital Site

Hours:  2-3 days/week

At Halton Healthcare you will thrive in a health care culture and environment that embraces inclusion, high performance and flexibility with ‘exemplary patient care, always’ at the heart of everything we do.

We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve. It’s an exciting time to join Halton Healthcare with the completion of our major redevelopment projects. Oakville Trafalgar Memorial Hospital opened its doors in December 2015 and Milton District Hospital completed a significant addition to its clinical space in October 2017.

Halton Healthcare takes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we are committed to being an innovative centre of excellence in community hospital care in the Halton and Peel Regions.

This is what you'll be doing:

The Research Administration Coordinator plays a central role in supporting and coordinating clinical research activities at Halton Healthcare to ensure compliance with research standards and efficiency of research operation. Under the direction of the Director, Medical Affairs and Chair of the Research Ethics Board (REB), and working closely with Physician Leaders and researchers, this position supports a full range of clinical research functions.

  • Act as lead contact with clinical researchers, study coordinators, internal and external stakeholders ensure institutional policies and Standard Operating Procedures (SOPs) are in place, creating new policies and SOPs where necessary assist the transition to an internal Research Ethics Board including tracking and monitoring clinician and REB member training
  • Liaise with clinical researchers to support the Research Ethics Board application process and monitoring study progress coordinate day-to-day operations of clinical research activities including monitoring research, liaising with departments, supporting Research Ethics Board operations, providing regulatory support, monitoring training, and answering day-to-day questions
  • Ensure all required documentation is received in a timely manner and is complete, tracking from date of application issue to date of review by the Research Ethics Board
  • Process all appropriate correspondence regarding applications for research studies within a timely manner and in accordance with established policies and procedures
  • Provides support to the Research Ethics Board ensuring requisite documentation is complete and available to support review and decision making for recommendations around new studies, amendments, annual study renewals, etc.
  • Develop and maintain an electronic database to manage and oversee all elements of Halton Healthcare’s clinical research activities
  • Track and coordinate recovery of research costs
  • Maintain hardcopy files as required and in accordance with record retention policies

This is what you’ll need to do it:

Halton Healthcare endeavours to hire individuals who are competent in their chosen profession and who exemplify our mission, vision and values of compassion, accountability, respect.

  • University Degree with experience in project and/or program management
  • Background in Research Administration and knowledge of Canadian clinical research system
  • Experience with survey methods, administration and analysis
  • Relevant experience with Research Ethics Board processes and procedures
  • Relevant experience with research design, procedures, guidelines and standards governing clinical research
  • Excellent written and verbal communication skills with the ability to foster good working relationships and show a high level of tact and diplomacy
  • Ability to prepare meeting agendas, minutes and motions for the Research Ethics Board
  • Proven experience in clinical research
  • Effective planning and organizational skills with a demonstrated ability to set priorities
  • Well-developed organizational and time management skills; and the ability to work flexible hours on short notice
  • Ability to assume responsibility, work on own initiative and independently to bring assignments to successful conclusion
  • Proven accuracy and attention to detail
  • Ability to maintain confidentiality of data
  • Ability to operate audio-visual equipment including videoconference set-up
  • Must be physically able to do the job
  • Satisfactory employment and attendance record
  • Computer fluency MS Word, Excel, Power Point, Outlook, Database Management, Access, CMaRs

Posted Date: July 26, 2018

Application Deadline for Employees: August 2, 2018

 You are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we'd like to hear from you. Please submit your application via our website at directly to this posting and include a current copy of your resume. 

We thank all those who apply but only those individuals selected for further consideration will be contacted.

In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.


All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.


Halton Healthcare is a smoke free facility in and around all three sites. Smoking is not permitted on hospital properties. We thank everyone who works at or visits our hospitals for respecting this healthy initiative. We are also a scent-free environment for all employees and visitors to accommodate individuals’ health concerns arising from exposure to scented products. , We ask for everyone's cooperation in our efforts to accommodate health concerns.