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Temp Full-time Accounting Clerk - Accounts Payable in Oakville at Halton Healthcare

Date Posted: 8/6/2018

Job Snapshot

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Job Description

Halton Healthcare Services Posting # 2018-826387


Position: Accounting Clerk - Accounts Payable

Department: Finance

Status: Temporary Full-time for approx. 6 months

Hours: Monday to Friday – 7.5 hour Days (hours are subject to change based on operational needs)

Site: Oakville

Job Summary:

This position is responsible for accounts payable related administrative functions, including invoice processing for Purchase Order and Non-Purchase Order transactions, working closely with Shared Services West Purchasing, communicating regularly with internal and external stakeholders, filing and invoice scanning, month-end journal entries and other duties as assigned.

This is what you'll be doing:

  • Receive accounts payable invoices and backup from internal/external mail
  • Verify 3-way match of PO invoices received, and work with Shared Services West Purchasing and vendor to resolve discrepancies in a timely manner
  • Obtain appropriate approvals in accordance with HHS policies for all Non-PO invoices received for payment
  • Perform data entry of all invoices ensuring that expenses are coded to the correct general ledger accounts, submit to AP Coordinator for review
  • Liaise cross-functionally with the Finance Capital group and Redevelopment to update excel files for invoice status on capital purchases
  • Build and maintain relationships with internal and external stakeholders (department heads, assistants, vendors etc.)
  • Contact vendors for supporting documents in order to resolve discrepancies or expediting payments as needed
  • Investigate all internal and vendor enquiries and respond in a timely and professional manner
  • Maintain files and scanned images of invoices and support documentation for reference and audit purposes    
  • Perform other duties as required.

This is what you'll need to do it:

Halton Healthcare endeavors to hire individuals who are competent in their chosen profession and who exemplify our mission, vision and values of accountability, respect and compassion which guide our individual behaviours and attitudes.

  • Minimum 1-2 years experience in accounting/finance with emphasis on accounts payable, in a computerized A/P environment
  • Post-secondary accounting/finance courses and demonstrate a strong accounting knowledge
  • Proficiency in computers i.e. MS Office programs (Word, Excel, & Outlook)
  • Previous health care accounting experience in a hospital environment is an asset
  • Proven interpersonal and communications skills across all levels of the organization with a customer service focus
  • Detailed oriented with a high level of accuracy
  • Demonstrate ability to prioritize and organize multiple tasks with deadlines
  • Ability to work independently with minimal supervision
  • Physically able to sit, stand, walk, occasional lift and/or carry approximately 20lbs
  • Satisfactory employment and attendance record

Posted Date:  July 5, 2018

Application Deadline for Employees:   July 12, 2018

If you are passionate about what you do and are as committed to excellence, quality and patient safety as we are, we'd like to hear from you. Please submit your application via the HHS website directly to this posting and include a current copy of your resume.

Halton Healthcare is committed to providing accommodations [for people with disabilities].  If you require an accommodation, we will work with you to meet your needs.

Halton Healthcare is a smoke free facility in and around all three sites. Smoking is not permitted on HHS hospital properties. We thank everyone who works at or visits our hospitals for respecting this healthy initiative.  HHS is also a scent-free environment for all employees and visitors to accommodate individuals’ health concerns arising from exposure to scented products,   We ask for everyone's cooperation in our efforts to accommodate health concerns.